Overall job objectives:

To ensure that procurements meet the Company’s requirement in terms of delivery timeline, quality and cost.

Core responsibilities:

Responsible for sourcing, request quotations (minimum 3 quotes), and price negotiation with suppliers for tender and project assigned.
To generate Purchase Order and send to Supplier (local purchase) or HQ (oversea purchase) for all items of the project, except paint, packing and maintenance.
Monitor and follow up on supplier’s shipment or delivery to ensure that item purchased is delivered within the timeline.
Feedback and follow up the issues regarding quality, shortage and warranty claim with suppliers.
To observe factory direct cost to vendors.
Co-ordinate with Project / Material Planning / Production team to understand and fulfill their needs for smooth operations.
To initiate the sourcing of materials after the first kick-off meeting and follow up closely with the Material Planning team on PR.
To plan and consolidate purchase orders for more competitive price from the suppliers.
Ensure item purchase is within budget. Any over budget shall raise alert to project department, Management and HQ immediately.
Ensure ERP system is updated with all procurement for month-end accounts formulation.
Generate and submit on-going Summary Report and monthly Procurement reports on project basis to HQ and management and reply to HQ if any query raises.
Develop and evaluate new vendors to ensure requirements and pricing objectives are met.
To act as a back-up of the group members and assist in procurement of the project assigned in the absence of the other party.
Carry out other ad-hoc tasks as assigned by Management from time to time.

Job specifications:

At least Diploma in Business Administration or related fields.
An analytical mind and meticulous nature.
At least 3 years of relevant working experience with relevant exposure of procurement.
Competent and accurate in handling procurement.
Experience in furniture and fittings industry is an added advantage.
Have great sense of urgency and able to handle multi tasks under pressure.

Key performance indicators:

Periodical and good proposal of cost improvement.
Good control of price information in factories.
Timely and accurate completion of procurement documentation.
Timely supplier delivery.
Timely co-operation to vendors when issues arise.
Systematic way of ERP item code maintenance.

Futuristic Store Fixtures Sdn Bhd

Purchasing Executive

About the Job